14-15 December 2020
(Sydney time)
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WHAT ALS 2020 WILL LOOK LIKE

All ALS 2020 conference presentations will be pre-recorded in video format and uploaded to the conference website ahead of the conference so that delegates have enough time to access the papers in preparation for the live events. Please read on for instructions.

All videos should be uploaded by 3 December 2020. Please notify us if you experience any difficulties meeting this deadline. The videos will be made available to conference delegates as soon as practicable and by 7 December 2020. They will only be viewable by conference delegates through our secure ALS 2020 conference website.
 
The length of the pre-recorded papers is between 15 and 20 minutes. Presentations exceeding these time limits will be returned to presenters for editing. 

In addition to the pre-recorded videos, the ALS 2020 conference will consist of the following LIVE events

  1. The live feedback and Q&A sessions for the video papers;
  2. The NEXT GEN events;
  3. The Annual General Meeting (AGM).
The live sessions and other conference activities will be scheduled to accommodate conference delegates across time zones. The live events will NOT be recorded.
 

How to record your presentation*

The format for paper presentation at ALS 2020 is asynchronous, which means you’re asked to upload a video of your presentation to the conference web page. There are several ways you can do this.
  1. Content and narration only: You can record your presentation with software such as PowerPoint using the “record presentation” function. Similarly, you can use an animation program to create a short film. The main disadvantage is that you can’t record your face at the same time, so it is more like a video than a presentation. In addition, animation software may have a relatively big learning curve, so that this is only recommended if you are very tech-savvy.
  2. Video-record your presentation and yourself: This is the preferred model, where the audience can see your face and a PowerPoint presentation. Again, there are several programs that can do this. The easiest is perhaps using Zoom, so the steps below will describe the process using Zoom. But if you have a way that you prefer, then by all means use that. 

Recording your presentation using Zoom

If you haven’t already got a Zoom account, you can get one and the desktop client for free here.  As a first step, please go to this link for some basic information about how to enable “Local Recording”.
 
Adjusting the recording settings is easy. You can either click on the settings icon in the top right corner of the desktop client or go to your Zoom account online. The second option offers a bit more in terms of functionality. 
 
If you want to use slides for your recorded presentation, selection the option “Record video during screen sharing” and “place video next to the shared screen in the recording”.
 
Recording your presentation:
  • Select “new meeting” (desktop client or homepage)
  • Select your audio settings (speakers, microphone) and test audio and video, if necessary (settings can be changed later if you click on the caret (^) at the bottom left menu bar.
  • If you would like to use slides, use the share screen function during the recording.  
    • Open the file with the slides on your device. Click the “share screen” icon at the bottom menu bar and select your presentation sildes.
    • If you’d like to share video clips or audio files, you can do this by selecting the two optimisation functions “share computer sound” and “optimise screen sharing for video clip” below.
    • You can pause screen sharing (“Pause Share”) or stop it (“stop share”) anytime during the recording. 
    • You can also share another file when you click on “New share” and select the relevant file.
    • Once you are ready, you can start the recording. Select the ‘Record’ icon on the bottom menu bar.
      • You can pause and resume the recording anytime. These options can be found under ‘More’ on the menu bar as ‘Pause Recording’ and ‘Resume Recording’ (shortcut key: alt + P).
      • When you have completed the recording, you can stop it by clicking on ‘More’ on the menu bar, and selecting ‘Stop Recording’ (shortcut key: alt + R).
To download and convert the files, you need to end the meeting. You can view these files later in the ‘Meetings’ tab under ‘Recorded’.
 
Please bear in mind the following specifications of your videos:
 
Your video should be a maximum of 3GB. Preferred format is mp4, but webm, mpeg4, 3gpp, move, avi, mpegps, wms, flv are also acceptable. 
 
Your presentation should be between 15 and 20 minutes long.
 
Please name your video FIRST AUTHOR SURNAME_PAPER TITLE to make the process of collating the information easier on our part.
 
* Adapted from https://blog.nus.edu.sg/nwavap6/pre-recorded-presentation-guide/ with thanks and acknowledgement. 
 
 

IMPORTANT STEPS FOR VIDEO UPLOAD

You will need to have registered for the conference to be able to upload your video. Please go to https://als.asn.au/Conference/Registration to register.
 
Once registered, you will be able to upload your video paper using the guidelines below. Please follow these steps for every paper accepted for presentation. You will need the name, surname, email address and phone number of the first author to be able to complete your video upload.
 
Please follow these guidelines in preparing/uploading your video:
  1. Your video should be a maximum of 3GB. Acceptable formats include: webm, mp4, mpeg4, 3gpp, move, avi, mpegps, wmv, flv.
  2. Your presentation should be between 15 and 20 minutes long.
  3. Please name your video FIRST AUTHOR SURNAME_PAPER TITLE to make the process of collating the information easier on our part.
  4. Please upload your video to Google Drive, Dropbox or One Drive and obtain a shareable link, as follows:

    Google Drive
    * Upload your file to Google Drive
    * Click on "Get shareable link"
    * Choose "Anyone with the link" to be able to view
    * Copy your link and paste to a blank Word document ready for submission (see below).

    Dropbox
    * Upload your file to Dropbox
    * Click "Share with Dropbox"
    * Choose "Share a link instead"
    * Click "Create Link"
    * Click on "Copy Link" and paste to a blank Word document ready for submission (see below). 

    One Drive
    * Upload your video file to One Drive
    * Click on "Copy Link" and paste to a blank Word document ready for submission (see below). 
     
  5. Having uploaded your video to Google Drive, Dropbox or One Drive, and having registered to attend the conference, please go to https://als.asn.au/Conference/Registration and look for the MEMBER PORTAL tab on the top right of the screen (the red one). 
  6. Log in using your ALS username and password.
  7. Choose CONFERENCE 2020 (second tab from the left) and scroll down to select UPLOAD VIDEO PAPERS.
  8. Select CREATE NEW.
  9. Add the first author’s personal information and, when done, click NEXT.
  10. Add your paper information. If your paper has been accepted for presentation at a workshop, please select the name of the relevant workshop. If your paper has been accepted for presentation in the general session, please select GENERAL SESSIONS.
  11. Add all other relevant details, including paper tile, co-author names and surnames (separated by a comma), and up to five keywords. Click NEXT.
  12. Paste your video link in the VIDEO LINK field.
  13. Click SUBMIT.
Please note that video papers should be uploaded by 3 December 2020 so that we have time to organise the content and make the video papers available to conference delegates on 7 December 2020. Please let us know if you are experiencing any difficulties meeting this deadline.

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